How many times have you attended a meeting where the only thing that gets decided is the date of the next meeting? Or where one person dominates the meeting? Or the meeting is swamped with trivia or unrelated information?
It is a commonly held assumption that chairing a meeting is simply a matter of reading out the agenda that is assuming there is an agenda and that the addenda actually covers the topics which are most pertinent to the matter in hand.
Chairing an effective meeting is a skill. One that is learnable. Outlined below are some simple principles; which if followed can result in focussed efficient meetings where everyone feels their opinion is valued and the job gets done.
Rule number 1 there is no place for ego. As the Chair Person you are the facilitator, the most effective are those who listen, who use open ended questions to tease out reasoning and to involve others.
Rule 2 . Be very clear about what is the purpose of the meeting? Do you want lots of ideas to brainstorm possibilities, identify the implications of things already identified, broad-brush strokes or determining detail.
Rule 3 Be prepared, create the agenda,...
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