Excerpted from The Truth About Getting your Point Across…And Nothing But the Truth
A colleague of mine was responsible for running a bi-weekly two-hour team meeting. He took great care to develop a very full, detailed agenda. As we would get into the meeting, it would only take us getting to agenda item one before the meeting was behind schedule. During the entire time that my colleague ran these meetings, we never got more than halfway through the agenda before adjourning. The team got so used to not making it through the agenda that there wasn’t even an attempt to try to stay on schedule. The agenda and associated times were completely unrealistic and were worthless as a meeting management tool.
An effective agenda goes beyond start time, location, topics, and durations. Effective agendas do the following:
* Support the meeting purpose
* Set the expectations of attendees as to what will be discussed
* Inform attendees of any preparation that will be required prior to the meeting
* Give the meeting leader a roadmap for driving the agenda
* Permit adequate time to cover each item
* Allow the meeting leader to...
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