Companies increasingly prefer using an extranet over email to communicate with their team members, clients, and suppliers for document sharing because it ideally suits the groups engaged in collaboration; whereas, email is best-suited for one-to-one communication only. Generally email programs are ineffective to prioritize messages and attachments. In an email, everything arrives in the same place and in the same order in which it was sent. Whereas, with an extranet, all project related documents are automatically captured in a folder dedicated to the particular project.
For instance, if a company intends to send a power point presentation to a specific group engaged in a particular task through email, it has to break the presentations into small parts with each section attached to a separate email. The sections do not arrive at the same time, which could create confusions for everyone involved. However, with an extranet all these presentations can be sent at the same time, all intact, automatically filled into a single project folder with all the other related materials.
Moreover, extranets generate automatic email alerts, informing the recipients that the...
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