The business letters help communicate with business acquaintances just like the other popular mode of communication but with a major difference. Business letters go down in a transaction, as having evidenced whatever matter of relevance, being communicated. But on a normal business day, a business letter puts on record facts and figures which can be referred later unlike what telecommunication does.
The Basics of Writing an Effective Business Letter
To get to the basics, you must understand that business letters are bound by sort of unwritten regulations of which, some are specific to the type of letter you are writing. Point number two: Business letters are always written on the organizations letterheads. Three: The language used must be formal regardless of the occasion and matter.
Address the person by titles like Dear Mr., Dear Ms. Director; General Manager, if you dont know their names and it is fine to use their names when you know. The title Ms., is an important one to watch since you cant write Miss or Mrs., unless you know for sure.
Then there is the section on reference on which you are writing; give a subject title to your letter...