Tips to organize files in real-space
If you have a system that isn’t working, it’s probably because it is not the system outlined below. Simplicity of effectiveness is vital for a real-space filing system.
To organize files in real-space it should take no more than 1 minute to add so me thing new to your system and no more than 30 seconds to retrieve something.
Organize Files – Preparation:
Get a large sturdy metal filing cabinet.
Get box files and card files.
Get an electric label maker.
Chuck out hanging file guides.
Organize Files – Implementation:
1. Grab a card file as soon as you have paper work that you want to reference for later use.
2. Create a label with the electric label maker with a word/phrase that very obviously identifies what the
papers are about.
3. Put the labeled file in your filing cabinet in A to Z order.
Maintenance of Organized Files:
On computer start a file listing everything that’s in your real-space filing cabinet from A to Z.
Keep your computer file updated by occasionally flicking through your filing cabinet (it will take...
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